Join our board for the academic year 2021-2022!

Join the board of 2021-2022 and help in making student exchange in Helsinki unforgettable! On this page, you'll will find descriptions and requirements for both board and board assisting positions. Do not feel discouraged if you do not fulfill all the requirements: we appreciate enthusiasm and a willingness to learn new things. Should any of the positions interest you, please fill in our application form before the 16th of April. If you apply, we also hope to see you in our Annual Spring Meeting on Skype on the 19th of April at 6:00 PM. If you have any questions regarding the positions, application process or volunteering in general, contact us on social media or by email (info@esnunihelsinki.com)!

If you are looking for information on how to become an active member of our section, please see our FAQ page. Active members help with events and excursions but do not have the responsibilities of a board member.

Open board positions

President

  • Plans the agendas for the meetings, sends the invites and chairs the meetings
  • Makes sure that everything is running smoothly; informs and motivates the members of the section
  • Is ultimately responsible for the sections’ image, events, documents etc.
  • Makes sure that the rules of ESN Uni Helsinki are being followed
  • Keeps in touch with the Student Union HYY, the University of Helsinki, ESN Finland and other ESN sections
  • Collects the annual report and sends it to the auditors a month before the Association Meeting in the autumn
  • Collects the annual plan before the Association Meeting in the autumn
  • Represents the section on different occasions together with the Local Representative and other board members
  • Follows the president's email and different Facebook groups

Requirements

  • Dedication and time
  • Good organising skills
  • People management and communication skills
  • Ability to make decisions
  • General knowledge of ESN and ESN Uni Helsinki
  • General knowledge of student organisations' structure and routine will be useful

Vice President

  • Helps the president to plan the agendas for the meetings
  • Makes sure that everything is running smoothly and that everyone knows what they are supposed to do
  • Is responsible for training, informing and motivating the members of the section with the President
  • Takes resposibility if the president is unable to take part in meetings
  • Makes sure that the rules of ESN Uni Helsinki are being followed
  • Keeps in touch with the Student Union HYY, the University, ESN Finland, other ESN sections, contact persons for the Mechelininkatu venue and partners (shared task with the President)
  • Keeps contracts with HYY, NPG (partner company) and other possible partners updated (shared task with the President)

Requirements​

  • Good organising and planning skills
  • People management and communication skills
  • Ability to make decisions
  • General knowledge of student organisations' structure and routine will be useful, but not required
  • General knowledge of ESN as an organisation will be useful, but not required

Secretary

  • Makes the meeting arrangements (books the meeting place, picks up the snacks and the key)
  • Writes the minutes of the meetings
  • Sends the minutes of the previous meeting to the chairperson and scrutinizers within two weeks of the meeting and gathers the signatures
  • Makes sure that the membership registry is up to date

Requirements

  • Fast typing
  • Good oral and written English skills
  • Attendance at every meeting

Local Representative

  • Represents ESN Uni Helsinki in different events by e.g. ESN Finland or ESN International
  • Participates in the monthly Council of Local Representatives 
  • Shares information given by ESN Finland and ESN International with the board
  • Keeps ESN Uni Helsinki updated about ongoing issues

Requirements

  • Good cooperation and communication skills
  • Ability to attend events occasionally on e.g. weekends in other cities
  • Interest in not only local ESN matters but also national and international

Treasurer

  • Is in charge of financial matters and accounting
  • Keeps the accounting books up to date
  • Weekly duties include paying invoices and reimbursements for the actives; depositing cash in the bank occasionally
  • Monitors incomes and expenses in accordance with the budget
  • Takes care of money-related applications, such as Timetravels commissions
  • Sends the financial statements (income statement, balance sheet, accounting books, receipts, invoices etc.) to the auditors 3 weeks before the Association Meeting in the autumn
  • Presents the financial statements (income statement, balance sheet) at the Association Meeting in the autumn and plans a budget for the financial year

Requirements

  • Accounting or business experience – or strong interest
  • Punctuality
  • Weekly commitment for updating the accounting books

Communications Manager

  • Is in charge of ESN Uni Helsinki's social media accounts and promotion
  • Creates the content for the social media posts
  • Answers to the messages ESN Uni Helsinki receives on social media and via email
  • Takes care of the recruitment campaign
  • Cooperates with other board members when trips, events or parties need to be promoted
  • Prepares statements if needed
  • Makes sure that ESN Uni Helsinki's content follows the visual guidelines of ESN
  • (Not mandatory, but encouraged): Executes a communications campaign around a topic relevant for ESN

Requirements

  • Good writing and marketing skills
  • Good skills in English
  • Social media knowledge (Facebook and Instagram are mandatory)
  • Experience of photo editing

Trip Coordinator

  • Keeps in touch with Timetravels (travel agency) and if possible takes part in Timetravels’ educational weekends/trips
  • Creates the Facebook events for the trips
  • Is in charge of promoting the trips to students
  • Makes sure the group leaders know their tasks
  • Acts as a coordinator for the Pirates of the Baltic Sea (PoBS) cruise. PoBS is a biannual pirate-themed cruise to Stockholm which gathers 1000–1600 international students from all over Finland and the Baltic countries. More information can be found on the PoBS website.

Requirements

  • Good communication skills
  • Good marketing skills
  • Basic social media knowledge (especially Facebook)

Event Coordinator

  • Is in charge of all the events in general
  • Finds organisers and helpers for the event (other board members and active members)
  • Makes sure that the ESN actives know what to do at events
  • Makes sure that everything runs smoothly
  • Participation in all events is not required, but supervision of the planning is a must
  • Makes sure that all the events in the Annual Plan are organized by the members
  • Creates Facebook events and makes background pictures and writes descriptions for them
  • Promotes events on Facebook
  • Creates sign-up forms and sends letters to the participants (or helps the organizers of the event with these tasks if needed)
  • Keeps track of all organised events to be able to send a yearly Events Calendar to HYY
  • Comes up with event ideas
  • Works together with the other coordinators (SocialErasmus, ExchangeAbility, ResponsibleParty, Parties, Trips, Buddy Project)

Requirements

  • Dedication and time
  • Good organizing and planning skills
  • Management and communication skills
  • Ability to consider the expectations of the students
  • Cooperation skills
  • Good writing skills in English
  • Basic IT knowledge:
    • Google Forms and Facebook events are a must
  • Photoshop skills or knowledge of some other photo editor (e.g. Canva) is a plus

Party coordinator

  • Keeps in touch with NPG clubs and is in charge of the parties organized with them
  • Keeps actively in touch with other Helsinki sections and organizes parties together with them
  • In addition to organizing parties with other sections, organizes occasionally (when needed) parties just for the Uni Helsinki section
  • Follows the partnership contracts with NPG and renews the contract annually
  • Is in general responsible for the monthly parties and the tickets and posters for them
  • Promotes the parties actively
  • Makes sure the planning process before parties goes smoothly and that enough ticket sales are arranged
  • Attends the parties and makes sure everything runs smoothly

Requirements

  • Time and interest in organizing, promoting and participating in party events
  • Good organizing and planning skills
  • Great co-operation skills
  • Great negotiation skills when dealing with NPG clubs and other Helsinki sections

In addition to their individual tasks, all board members are expected to attend meetings and events regularly, volunteer as group leaders when needed, help with promotion and assist in planning the activities, events and the action plan for each semester. In return, ESN Uni Helsinki offers amazing opportunities for improving different skills (both practical and interpersonal) and to participate in memorable trips and events. As an ESN Uni Helsinki volunteer, you do not only become a member of the ESN Uni Helsinki family, but also a member of an international community.

Board assisting coordinators

Office Hour Coordinator

NB! Due to the coronavirus situation we are not having office hours.

ESN Uni Helsinki organizes office hours every two weeks during the academic year, and additional office hours before big events such as sitsit or sauna parties.

An Office Hour Coordinator...

  • keeps in touch with the events coordinator, party coordinator and other board members in order to stay up to date about events.
  • Participates in ESN Uni Helsinki meetings.
  • is responsible for organizing Office Hours. The coordinator books the room, creates an event to Facebook, and is present at Office Hours if possible. They also make sure that there are enough actives at the office hour.
  • handles the cash flow, exchanges the float cash into coins if needed and gives the cash along with the summary cash form to the treasurer after each office hour.
  • fills Office Hour forms during the Office Hour, after that takes a picture of the form and saves it to Google Drive (filled forms and office hour stuff are stored in club room cupboard).
     

SocialErasmus Coordinator

A SocialErasmus Coordinator is responsible for organizing SocialErasmus Events. The aim of SocialErasmus is to enrich the international experience of young people abroad with volunteering activities that allow them to understand society’s problems and to work on the solutions. On practical level, tasks involve organizing events, excursions and fundraisings that help raise awareness of different issues involving the society and on a broader scale our global community. SocialErasmus program is highlighted during the SE week which is organized every semester.  https://socialerasmus.esn.org/

Mov’in Europe Coordinator

A Mov'in Europe Coordinator is responsible for promoting mobility in all its forms (e.g. student exchange, internships...) The position gives the coordinator freedom as they can be very flexible in the way they decide to promote the mobility.

Examples of what a Mov'in Europe Coordinator can do:

  • creating a website or a Facebook page to students about mobility opportunities
  • collecting the mobility experiences and stories of people to share it with others
  • organizing a mobility festival

ExchangeAbility Coordinator

ExchangeAbility is an ESN International project aimed at improving the mobility possibilities of those with disabilities. The coordinator is responsible for organizing events such as Dinner in the Dark. They are also responsible for promoting accessibility of their own ESN section. Read more about the ExchangeAbility project on its website.

Sports Coordinator

A Sports Coordinator is responsible for organizing sports events. The activities can include running, skating, climbing, volleyball, hiking, yoga, karate… you name it! The sports coordinator has a unique opportunity to get to know the exchange students. The sports coordinator is also the contact person for the ice hockey team Jokerit, and will organize visits to their games. Interest in sports and good organization skills are required.