ESN Uni Helsinki is recruting new board and board assisting members for the upcoming academic year 2019-2020. Currently we are looking for a vice-president, a secretary, trip, events and party coordinators, party and events assistants, an office hour coordinator, a SocialErasmus coordinator, an ExchangeAbility coordinator, a Movin’ Europe coordinator and a sports coordinator. Here you can find the different descriptions and requirements for the positions.

Vice President
*helps the president to plan the agendas for the meetings
*makes sure everything is running smoothly and that everyone knows what they are supposed to do, is responsible with the president for training, informing and motivating members
*takes resposibility if the president is unable to take part in meetings
*makes sure ESN Uni Helsinki rules are being followed
*with the president keeps in touch with the Student Union HYY, the University
, ESN Finland, other ESN sections, Mechelininkatu venue and partners
*with the president keeps contracts with HYY, NPG and other possible partners updated
 

Required:
-dedication and time
-good organising skills
-people management and communication skills
-decision making
-general knowledge of ESN and ESN Uni Helsinki
 

Secretary 
*makes the meeting arrangements (books the meeting place, picks up the food, prints the agendas, makes sure everything is cleaned afterwards)
*writes the minutes of the meetings
*sends the minutes of the previous meeting to the chairperson and scrutinizers within 2 weeks of the meeting
*prints the finished minutes of the meeting and gathers the signatures from the chairperson and scrutinizers

Required:
-fast typing
-good oral and written English skills
-attendance at every meeting
 

Trip Coordinator (please note that PoBS tasks have been added to Trip Coordinator's responsibilities)
*keeps in touch with Timetravels (travel agency) and if possible takes part in Timetravels’ educational weekends/trips
*creates the Facebook events for the trips
*is in charge of promoting the trips to students
*makes sure the group leaders know their tasks
*acts as the Pirates of the Baltic Sea Coordinator. PoBS is a biannual pirate themed cruise to Stockholm gathering 1000 – 1600 international students from all over Finland and Baltic countries. More information: https://pobs.esnfinland.eu/

Required:
-good communication skills
-good marketing skills
-basic knowledge of use of social media tools (creating events on Facebook)
 

Events Coordinator
*is in charge of all the events in general
*finds organisers and helpers
*makes sure that ESN actives know what to do at the event
*makes sure that everything runs smoothly
*participating in all the events is not required, but supervising is a must
*makes sure that all the events in the Annual Plan are organized by the members
*creates Facebook events for all organised events
*makes background pictures
*writes events descriptions
*promotes events in Facebook
*creates signup forms and sends Welcome letter to the participants (or helps event’s organizers with these tasks if needed)
*keeps track of all organised events to be able to send yearly Events Calendar to HYY
*comes up with new kinds of event ideas
*works together with the other coordinators (SocialErasmus, ExchangeAbility, ResponsibleParty, Parties, Trips, Buddy Project)

Required:
-dedication and time
-good organizing and planning skills
-people management and communication skills
-ability to think the benefits and expectations of the students
-cooperation skills
-good writing skills in English
-basic IT knowledge:
--google forms, Facebook events is a must
-Photoshop or other photo editor is a plus
 

Party Coordinator
*keeps in touch with NPG clubs and is in charge of the parties organized with them
*keeps actively in touch with other Helsinki sections and organizes parties together with them
*in addition to organizing parties with other sections, organizes occasionally (when needed) parties just for Uni Helsinki section
*follows the partnership contracts with NPG and renews the contract annually
*is in general responsible for the monthly parties and the tickets and posters for them
*promotes the parties actively
*makes sure the planning process before parties goes smoothly and enough ticket sales are arranged
*attends the parties and makes sure everything runs smoothly

Required:
-time and interest in organizing, promoting and participating in party events
-good organizing and planning skills
-great co-operation skills
-great negotiation skills when dealing with NPG clubs and other Helsinki sections
 

In addition to their individual tasks all board members are expected to attend meetings and events regularly, volunteer as group leaders when needed, help with promotion and assist in planning the activities and events & the action plan for each semester. In return ESN Uni Helsinki offers amazing opportunities for improving different skills (both practical and interpersonal), becoming a member of an international community and getting to participate in some memorable trips and events.

 

Board assisting coordinators:
 

Office Hour Coordinator
ESN Uni Helsinki organizes office hours every two weeks during the academic year, and additional office hours before big events such as sitsit or sauna parties.

Tasks:
*keeps in touch with the events coordinator, party coordinator and other board members in order to stay up to date about events. Participates in ESN Uni Helsinki meetings.
*is responsible for organizing Office Hours. The coordinator books the room, creates an event to Facebook, and is present at Office Hours if possible. He/she also makes sure that there are enough actives at the office hour.
*handles the cash flow, exchanges the float cash into coins if needed and gives the cash along with the summary cash form to the treasurer after each office hour.
*fills Office Hour forms during the Office Hour, after that takes a picture of the form and posts it to Drive (filled forms and office hour stuff are stored in club room cupboard).
 

SocialErasmus Coordinator
Responsible for organizing SocialErasmus Events. The aim of SocialErasmus is to enrich the international experience of young people abroad with volunteering activities that allow them to understand society’s problems and to work on the solutions. On practical level, tasks involve organizing events, excursions and fundraisings that help raise awareness of different issues involving the society and on a broader scale our global community. SocialErasmus program is highlighted during the SE week which is organized every semester.  https://socialerasmus.esn.org/
 

Mov’in  Europe Coordinator 
Responsible for promoting mobility in all  its forms (Exchange, Internship etc.).
The position gives the coordinator freedom as they can be very flexible in the way they decide to promote the mobility.

Possible projects:
*creating a website or a Facebook page to students about mobility opportunities
*collecting the mobility experiences and stories of people to share it with others
*organizing a mobility festival
 

ExchangeAbility Coordinator 
ExchangeAbility is an ESN International project aimed at bettering the mobility possibilities of those with disabilities.  The coordinator is responsible for organizing events such as dinner in the dark. Also responsible for promoting accessibility of their own ESN section. http://exchangeability.eu/
 

Party Assistant 
Helps the party coordinator in their tasks by for example promoting and planning the parties.
 

Sports Coordinator
Responsible for organizing sports events. These can include running, skating, climbing, volleyball, hiking, yoga, karate… you name it! The sports coordinator has a unique opportunity to get to know the exchange students. The sports coordinator is also the contact person for the ice hockey team Jokerit, and will organize visits to their games. Interest in sports and good organization skills required.