ESN Uni Helsinki is currently recruiting new board and board assisting members for the ongoing academic year 2021-2022. Here you can find the different descriptions and requirements for the positions. Remember that if you have any additional questions, you can always contact us via email (president@esnunihelsinki.com). Check out our social media pages for more information.

If you're interested in joining the ESN Uni Helsinki fam, read the following position descriptions carefully and send an email to president@esnunihelsinki.com or contact us via our Facebook page. 
 

Open positions:

President:

* plans the agendas for meetings, send the invites and chairs the meeting

* makes sure everything is running smoothly and that everyone knows what they are supposed to do, is responsible for training, informing and motivating members

* is ultimately responsible for the sections image, events, documents etc.

* makes sure ESN Uni Helsinki rules are being followed

*applies for grants

*keeps in touch with the Student Union HYY, the University, Eteläsuomalainen osakunta, ESN Finland, other ESN sections and partners

*keeps contracts with HYY, NPG and other possible partners updated

*collects the annual report and sens it to the auditors a month before the association meeting in autumn

*collects the annual plan before the association meeting in autumn

*represents the section on different occasions together with the Local Representative and other board members

*follows the president email and different Facebook groups

Required;

-Dedication and time

- good organising skills

- people management and communication skills

-decision making

-general knowledge of ESN and ESN Uni Helsinki

Vice President

  • Works in cooperation with the president
  • Helps the president by sharing responsibilities and tasks
  • In case the president is absent chairs meetings and takes care of other president’s tasks (being a backup contact person for Student Union, other ESN Sections and partners)
  • Responsible for partnership management
  • Makes sure that data protection regulations are followed (GDPR)
  • Makes sure everything is running smoothly and that everyone knows what they are supposed to do
  • Chooses one of the six causes of ESN and manages projects related to the cause
  • Is in charge of internal training together with the HR coordinator
  • Is the Code of Conduct contact person in case nobody else from the board is found to be more suitable
 
Requirements:
  • dedication and time
  • good organizing and planning skills
  • people management and communication skills
  • decision making
  • general knowledge of student organizations structure and routine will be useful, but not required
  • general knowledge of ESN as an organization will be useful, but not required


Treasurer

  • Is in charge of the financial matters and the accounting
  • Keeps the accounting books up-to-date
  • Weekly money handling (pays the invoices and reimbursements for the actives, deposits cash in the bank)
  • Monitors incomes and expenses in accordance with the budget
  • Takes care of money related applications, such as Timetravels commissions
  • Sends the financial statements (Income Statement, Balance sheet, accounting books, receipts, invoices etc.) to the auditors 3 weeks before the association meeting in the autumn
  • Presents the financial statements (Income Statement, Balance sheet) at the association meeting in the autumn and plans a budget for the financial year
 
Requirements:
  • accounting or business experience, or strong interest
  • punctuality
  • regular weekly commitment for updating the Accounting books


Events Coordinator

  • Is in charge of all the events in general
  • Finds organisers and helpers
  • Makes sure that ESN actives know what to do at the event
  • Makes sure that everything runs smoothly
  • Participating in all the events is not required, but supervising is a must
  • Promotes events together with the communications manager
  • Creates signup forms and sends Welcome letter to the participants (or helps event’s organizers with these tasks if needed)
  • Keeps track of all organised events to be able to send yearly Events Calendar to HYY
  • Comes up with new kinds of event ideas
  • Works together with the other coordinators (SocialErasmus, ExchangeAbility, ResponsibleParty, Parties, Trips, Buddy Project)
 
Requirements:
  • dedication and time
  • good organizing and planning skills
  • people management and communication skills
  • ability to think the benefits and expectations of the students
  • cooperation skills
  • good writing skills in English
  • basic IT knowledge:
    • Google Forms and Facebook events are a must
    • Photoshop or some other photo editor is a plus